Publishing, assigning, and the catalog

Content in Studio moves through a simple lifecycle: draft → published → assigned (and optionally listed in the catalog). Publishing requires the Publish content permission (content:publish); assigning requires Create assignments (assign:create).

Publish

In the course builder header, choose Publish (first time) or Publish update (already published). You will see Course published. or Published a new revision for learners.

• Publishing snapshots the course as a revision — learners always see the last published revision, so you can keep editing the draft safely.
• A course needs at least one module; you will see Add at least one module before publishing otherwise. Programs similarly need at least one step; forms need at least one field.
• There is no unpublish button today. To retire content, stop assigning it and unlist it from the catalog.

Assign

Once published, the Assign button appears. Filter by role and location, then Assign to {n} — full walkthrough in Assigning work from Studio.

List in catalog

If the public catalog is enabled for your organization, published courses show a List in catalog button (disabled with *Publish before listing in the catalog* until you publish). Listing confirms with Listed in the public catalog. — see List a course in your catalog.

Review before rollout

Use Copy review link to share the live learner view with stakeholders after publishing. Reviewers see the published revision exactly as learners will.

Export

Published courses can also be exported as a SCORM wrapper for external LMSs — see Export a course as SCORM.